Event Sales Coordinator| Full-Time | Carolina Club UNC Alumni

Oak View Group

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Event Sales Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, detailing, and coordinating all event-related activities key to the operation of the facility, including but not limited to marketing support, event details, client communication, internal communications, invoicing, follow-up, distribution of event information, customer service representation to our guests, and logistics of departmental activities relating to events.

This role pays an hourly rate of $22.00 - $25.00.

About the Venue

The Carolina Club is located in the heart of the UNC Chapel Hill campus. We host a wide range of events from business meetings, conferences, symposiums, weddings, social events, and celebrations. Our wide variety of premier event spaces are perfect for any kind of event, from corporate seminars and board meetings to weddings and graduation parties.

Responsibilities

• Communicates all event information to the appropriate departments and staff.
• Develop, implement, and manage event details and logistics in conjunction with all team members.
• Develop accurate event menu and beverage information, and ensure that event setups are accurate.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares and distributes the Event Order Sheet to all staff and departments in a timely manner.
• Prepares post-event report for all events coordinated.
• Work with event planners to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
• Preparation of and submission of expenses for event billing and invoices.
• Executes other operational duties as assigned.

Qualifications

• 4-year degree from a college or university is preferred.
• 1-2 years of event sales experience with private clubs, hotels, convention centers, or similar venues is preferred.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
• Experience with Microsoft Office products, CRM, and event planning software.
• Familiarity with event billing and invoices, a plus.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.