Sales Administration Assistant (m/f/d) - 6-month fixed-term contract

Company Description

Anton Paar is an international group specializing in the development and manufacture of high-precision measurement and analytical instruments for laboratories, research and industry.

Anton Paar France supports customers across a wide range of industries, including pharmaceuticals, chemicals, food and beverage, materials, energy and research.

As part of a temporary reinforcement of our team, we are looking for a Sales Administration Assistant (M/F) on a 6-month fixed-term contract, based at our office in Les Ulis (91).

On-site position – No remote work

At the heart of our sales activities, you will be responsible for sales administration and order management, from preparing quotations through to invoicing.

Working closely with our sales and technical teams as well as other internal departments, you will ensure the smooth handling of customer orders and contribute to delivering a high level of customer service.

Your Main Responsibilities

Sales Administration

• Prepare and send quotations for instruments, spare parts and consumables;
• Enter and follow up on customer orders ;
• Manage invoicing upon delivery ;
• Prepare administrative documentation for tenders ;
• Handle customer calls and requests;
• Ensure accurate administrative follow-up of customer orders through to completion.

Sales Support & Order Management

• Manage and update sales files and records ;
• Communicate relevant information to internal teams to ensure effective follow-up;
• Maintain and update customer and sales information in the CRM ;
• Manage equipment loan documentation and ensure accurate tracking in internal systems;
• Coordinate returns with our headquarters in Graz , including credit note requests;
• Prepare and manage customs documentation when required;
• Process internal purchase orders for spare parts and demonstration instruments .

Qualifications

You have a 2- to 3-year higher education degree in business administration, sales, sales administration or a related field.

Previous experience in Sales Administration, Sales Support or Order Management would be an advantage.

You enjoy working in a dynamic environment, interacting with a variety of stakeholders and ensuring accurate and efficient follow-up of customer requests.

Skills

• Proficiency in Microsoft Office ;
• Knowledge of SAP and/or CRM systems would be an advantage;
• Good written communication skills;
• Strong communication and interpersonal skills;
• Strong customer service orientation ;
• Professional English skills would be appreciated for communication with our international colleagues.

Personal Qualities

• Strong organizational skills and attention to detail ;
• Responsiveness and ability to manage priorities ;
• Excellent interpersonal and customer service skills;
• Team spirit;
• Autonomy and reliability.

Additional Information

Tools Used

• SAP ERP
• SAP CRM
• Microsoft Office ;
• Anton Paar internal tools and applications.

Additional Information

• 6-month fixed-term contract – Full time ;
• On-site position – No remote work ;
• Position based in Les Ulis (91), France ;
• Start date: As soon as possible ;
• Training on Anton Paar tools and processes will be provided;
• You will join a dynamic team working in an international environment .

Why Join Anton Paar?

Joining Anton Paar France means becoming part of an international company with a collaborative and people-focused environment, recognized for the quality and innovation of its technologies.

You will work closely with our sales, technical and administrative teams and receive support and training to become familiar with our tools and internal processes.